Legal & Compliance Statement

Last Updated: March 2026

At Invoice Buddy, we provide tools to help small businesses and freelancers stay organized. To ensure you use our platform effectively and stay compliant with Australian law, please review our legal positioning below.

1. Not a Tax or BAS Service

Invoice Buddy is a Digital Service Provider (DSP). We provide automated software tools for invoicing and record-keeping.

No Professional Advice: In accordance with TPB(I) 38/2023 and TPB(I) 09/2011, Invoice Buddy does not provide "tax agent services" or "BAS services." We do not provide legal, tax, or financial advice.

Automated Tools: Any calculations provided (such as the "Smart Tax Buffer" or GST estimates) are generated by automated mathematical formulas based on the data you provide. These are estimates for cash-flow management only and do not constitute a determination of your actual tax liability.

No Representation: We do not represent you in your dealings with the Australian Taxation Office (ATO).

Your Responsibility: You should always have your financial data reviewed by a registered Tax Agent or BAS Agent before lodging returns or making payments to the ATO.

2. ATO Record-Keeping Compliance

The ATO requires Australian businesses to keep records of all transactions for at least five (5) years.

Data Integrity: Invoice Buddy is designed to help you meet these requirements by providing secure, cloud-based storage of your invoices and client data.

Accessibility: We ensure your data remains accessible and readable in standard formats (PDF/CSV) while your account is active.

Backup Recommendation: While we perform regular cloud backups, we strongly recommend that users utilize our Bulk Export feature annually to maintain a local copy of their records for their own permanent archives.

3. Data Security & Privacy (APP)

We take our obligations under the Australian Privacy Principles (APPs) seriously.

Encryption: Your business data and client details are encrypted both "at rest" (on our servers) and "in transit" (between your device and our cloud).

Data Sovereignty: We disclose the location of our primary data storage in our full Privacy Policy.

Audit Trails: Our system maintains logs of invoice creation and payments to maintain a clear audit trail.

4. User-Generated Accuracy

The accuracy of the "Safe to Spend" and "Tax Buffer" features depends entirely on the accuracy of the data you enter.

GST Status: You must ensure your business settings correctly reflect whether you are registered for GST.

Business Structure: You are responsible for selecting the correct profile (Sole Trader vs. Company), as tax rates and obligations differ significantly between these structures.

5. Limitation of Liability

To the maximum extent permitted by law, Invoice Buddy is not liable for any tax penalties, interest charges, or losses resulting from:

  • Incorrect data entry by the user.
  • Reliance on automated estimates as final tax advice.
  • Failure by the user to maintain their own secondary backups of financial records.